Choose your kind of theatre above to see what matters most to you first.
Script & prompt book
Your script, marked up
Where: Project- Import the script PDF; WholeRun finds the characters, scenes and acts.
- Mark cues, blocking, notes, beats, pen notes and voice notes right on the lines.
- Highlight layers you can show, hide and reorder.
Script & prompt book
Script changes and new pages
Where: Reline- Record cuts, replaced lines and insertions, with a corrections list for the cast.
- Import a new draft and WholeRun carries your cues, blocking and notes onto it, with a review list for anything it isn’t sure about.
Script & prompt book
A real calling script
Where: Print & export- The actual script pages with cues, standbys and blocking in the margin.
- A booth version that prints in large, dark-friendly type.
- Or a complete prompt-book binder with tabbed divider pages.
Script & prompt book
Line notes and rehearsal notes
Where: Rehearsal- Give notes as you watch, with one-tap quick notes.
- Line runs that track dropped and paraphrased lines for each actor, and an off-book forecast.
- Each actor gets only their own notes.
Script & prompt book
Placing a big ensemble
Where: Map and Blocking- Place everyone on the stage plan for each moment, group people and move them together.
- Spike-mark plans show where everyone lands.
Good to know: WholeRun doesn’t count dance steps or link to music.
Blocking & staging
Blocking on your stage plan
Where: Blocking- Draw your stage once, then place actors on it at any line: facing, paths, entrances and exits.
- Use your own blocking shorthand.
- Snapshots and side-by-side compare show how a moment changed.
Blocking & staging
Watch the blocking play
Where: Animated blocking- Play the whole show’s traffic as an animation, scene by scene.
- Save it as a video, or make one video per actor so absent actors can catch up.
Blocking & staging
Spike marks and tape-out
Where: Print & export- A tape-out sheet with every corner measured from the center line and setting line.
- A spike-mark plan of where every actor lands, scene by scene, with tape colors.
Blocking & staging
Help with the stage picture
Where: Insights- Spots long still stretches, an actor stuck in one area, or a one-sided picture.
- A variety grid shows how each actor uses the stage.
Venues & maps
Set up your stage once
Where: Map- Draw your stage from 51 ready-made symbols, or start from the sample production.
- Reuse the same stage for every show.
- A setup guide walks you through your first production.
Venues & maps
Different spaces and layouts
Where: Map, and Production › Venue & safety- Proscenium, thrust, in the round, traverse and more.
- A map per scene or per venue, and a venue library to reuse.
Venues & maps
What the audience sees
Where: Audience view- Sit in any seat and look around in 360°.
- A sightline heat map shows where actors are blocked from view.
Venues & maps
A ground plan to scale
Where: Print & export- Print the stage plan to true scale for builders and tape-out.
Cues & calling
One cue sheet for every department
Where: Director- Lighting, sound, fly, shifts and your own cue types, in script order with trigger words and standbys.
- Checks warn when cues are too close together to call.
Cues & calling
Calling the show
Where: Show night- Calling mode with warn, standby and GO from the script.
- A calling log, practice calling against the clock, and a red-on-black booth mode.
Cues & calling
Show reports and running times
Where: Show night and Shows- Press House open, Curtain up, Intermission and Curtain down; the show report fills itself in.
- Running times over the run, and a forecast of tonight’s curtain down.
Rehearsals & schedule
A rehearsal schedule with conflicts
Where: Schedule- Week, month and full views; recurring rehearsals and milestones.
- Calls worked out from the scenes, with everyone’s conflicts shown.
- A planner that balances hours and cuts waiting time.
Rehearsals & schedule
The schedule in everyone’s calendar
Where: Schedule- Save the schedule as a calendar file people can add to their phone or computer.
Good to know: WholeRun makes the file; it doesn’t update people’s calendars by itself.
Rehearsals & schedule
Rehearsal reports
Where: Rehearsal- Times, attendance and department notes, ready to print or email.
- Compare reports across the rehearsal period.
Rehearsals & schedule
Sign-in sheets
Where: Print & export- Print a sign-in sheet with everyone’s name and a box for each day.
Good to know: WholeRun prints the sheet; it doesn’t keep an attendance log.
Rehearsals & schedule
Hours and breaks
Where: Settings- Set weekly and daily limits, break rules and limits for young performers.
- WholeRun warns when the schedule goes over, and a rehearsal clock reminds you when a break is due.
Rehearsals & schedule
Rehearsal video
Where: Rehearsal video- Link a video on your computer and time it to the script; click a line to jump there.
- Videos are never copied into your production file.
Casting & company
Auditions
Where: Casting- Track who auditioned, callbacks and availability.
- A printable audition form, and a web form that emails the answers back to you.
- Paste those answers in and the auditionees are added for you.
Casting & company
Audition forms people fill in online
Where: Casting- Save the audition form as a web page to post on your website or send by email; answers come back to you by email.
Good to know: There are no booked time slots or reminders.
Casting & company
Audition sides
Where: Casting- Sides made from the real script pages with the role’s lines highlighted, suggested from the role’s biggest scenes.
Casting & company
Casting and doubling
Where: Casting- Roles, actors and doubling, with a doubling planner that spots clashes.
Casting & company
Covering roles
Where: Casting- Record doubling and who covers which role, and give anyone their track’s blocking videos and notes.
Good to know: There are no separate understudy tracks or put-in plans.
Casting & company
Contacts and emergency contacts
Where: Casting- A contact sheet with emergency contacts, printed or saved.
Casting & company
Emails to the company
Where: Email- 17 ready-made templates with each person’s calls and notes filled in, and reports attached.
- Opened as drafts in your own email program.
Good to know: WholeRun never sends mail itself; you review and send each draft.
Casting & company
Letters to families
Where: Email- Email templates for the parent letter and schedules, sent from your own email program.
- Mark young performers and WholeRun applies their hour limits.
Casting & company
Each actor’s own copy
Where: Print & export- An actor tool with their lines, cues, notes and a line-learning mode.
- The free WholeRun Viewer opens any production read-only, for anyone.
Departments
Props
Where: Production › Props list- Props with status, preset and who uses them, a run sheet and prop tables drawn to scale.
- Suggested props from the stage directions.
Departments
Costumes and quick changes
Where: Production › Costume plot- A costume plot by scene with quick changes worked out from the script.
- Fittings, private measurements and dresser tracks.
Departments
Scene changes
Where: Production › Shift plot- A shift plot from your blocking and set pieces, with a run sheet for each crew member.
Departments
Building the set, and strike
Where: Production › Build & strike- A build list from your stage plan with a rough materials estimate.
- Build tasks and crew calls, and a strike checklist that includes everything borrowed.
Departments
Inventory and loans
Where: Production › Inventory- Track what you own and what you borrowed: lenders, due dates, condition photos and a return list.
- Bring items in from another production’s file.
Good to know: Each production keeps its own inventory.
Departments
Lighting paperwork
Where: Production › Lights & sound- Type or paste your rig: instrument schedule, channel hookup, magic sheet and circuit loads.
- Warnings for overloaded circuits and double-patched addresses.
Departments
Mics and sound channels
Where: Production › Lights & sound- A sound channel list and a mic plot by scene, showing swaps and when two people sharing a mic are on together.
Departments
Budget and receipts
Where: Production › Budget- Department budgets and purchases, with status from planned to received or returned.
Departments
Design team collaboration
Where: Production › Design board- A design board of images and decisions by department and scene.
- Department packs to hand to each designer.
Front of house & audience
The program
Where: Production › Program- A program from your cast and team, with bios, thanks and sponsors.
- Print it, or make a phone-friendly web version with a QR code poster.
- Required license credits are added for you.
Front of house & audience
Ticket sales
Where: Production › Box office- Import the sales export from the ticketing system you already use (CSV or Excel). Match its columns once and WholeRun remembers.
- Sales, comps and how full each performance is; a will-call list; guests’ requests; house counts for show reports.
Good to know: WholeRun doesn’t sell tickets; it reads your ticketing system’s reports.
Front of house & audience
Volunteers and ushers
Where: Production › Volunteers- Volunteers, shifts for every performance and open-shift warnings.
- A sign-up sheet, email to volunteers, and volunteer hours for grant reports.
Front of house & audience
Posters and social media
Where: Production › Marketing- Posters, square and story images, a banner and a flyer, with a QR code to your tickets.
- A press release and listing text, with required credits included.
Front of house & audience
Front of house
Where: Show night- Tonight’s estimated intermission and curtain-down times, and a front-of-house sheet.
Front of house & audience
Access for your audience
Where: Production › Access- Caption and surtitle files from the script as it is now.
- Audio description notes from your blocking, and a content and sensory notice for the lobby.
Front of house & audience
A backstage display
Where: Show night- Tonight’s calls, the running order with who’s in each scene, quick changes and notes.
- Save it as an image for a TV or a PDF to print, or show it live on a second screen.
Business & admin
Rights and royalties
Where: Production › Rights & royalties- License details, royalties paid and owed, script materials to return and recording rules.
- A warning if you schedule more performances than your license covers.
Business & admin
Grant and donor reports
Where: Production › Grants & donors- Audience, participation, volunteer and rehearsal hours, and budget against spending, gathered for you.
- Add your story, then print it or save the numbers for a spreadsheet.
Business & admin
Start from a past show
Where: Project- Start a new production from an old one, keeping your stage, lists and settings.
- Templates for a play, a school show or a tour.
Business & admin
The complete prompt book
Where: Print & export- Every report in one printed book with a cover, contents and tabbed dividers.
- Archive a finished production and merge copies.
Education & youth
For student crews
Where: Settings- Workspaces that show each job only what it needs, guided tours and help on every screen.
- Practice calling against the clock.
Education & youth
Portfolios
Where: Print & export- A portfolio page of your production work, plus the complete binder.
Education & youth
Young performers
Where: Settings and Casting- Mark young performers for their own hour limits.
- Emergency contacts on the contact sheet.
Safety & rules
Incident and safety reports
Where: Show night- Incident reports with a body diagram, and the venue’s safety details in one place.
Safety & rules
Fight call and timing
Where: Show night- Time fights and songs accurately in running-time estimates.
- Fight call on the pre-show checklist.
Safety & rules
Pre-show checks and repairs
Where: Show night- A pre-show checklist with photos, and a repair list gathered from show reports.
Platform & working style
Works with no internet
Where: Everywhere- Everything works offline, in the booth, the wings or a church hall with no Wi-Fi.
Platform & working style
Tablets and pencils
Where: Settings- A tablet mode with pinch zoom, pencil notes and an eraser.
Platform & working style
Any computer for reading
Where: WholeRun Viewer- The free WholeRun Viewer opens productions in Chrome or Edge on any computer.
Good to know: The full program is for Windows.
Platform & working style
One purchase, no subscription
Where: Microsoft Store- Buy once from the Microsoft Store after a free trial. No per-show or per-user fees.
Platform & working style
Your data stays yours
Where: Everywhere- No WholeRun account and no cloud: your production is a file on your computer.
- Nothing about your production is sent anywhere unless you choose to.
Platform & working style
One tool for every job
Where: Workspaces- From auditions to strike, one program covers the director, stage manager, designers, producer and front of house.
- Hide what your production doesn’t need, so the menus stay short.
Platform & working style
Spreadsheets in and out
Where: The Import button on each list- Bring in existing lists from Excel, CSV or pasted rows, with a review before anything changes.
- Save reports as Word or Excel.
Platform & working style
Accessible to your team
Where: Settings- Tested for accessibility in light, dark, high-contrast and booth themes.
- Larger text, easier reading and less motion settings.
Platform & working style
Easy to learn
Where: Help- Plain language, a sample production to explore, guided tours and help on every screen.
- An optional AI assistant, online or running on your own computer.
- Turn off features you don’t use, or pick a view mode such as a play, a musical or one person doing it all.
Platform & working style
Paperwork that prints
Where: Print & export- More than 80 reports and posters with page setup, letterhead and bundles.
- Word and Excel export.